Time management презентация

Time management  Time management  is the act or process of planning and exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness or productivity

ABC analysis   A technique that has been used in business management for a long time is the categorization of large data into groups. These groups are often marked A, B, and C—hence the name. Activities are ranked by these general criteria: A – Tasks that are perceived as being urgent and important B – Tasks that are important but not urgent C – Tasks that are unimportant (whether urgent or not)

Pareto analysis The remaining 20% of tasks will take up 80% of the time. This principle is used to sort tasks into two parts. According to this form of Pareto analysis it is recommended that tasks that fall into the first category be assigned a higher priority.

The 80-20-rule can also be applied to increase productivity: it is assumed that 80% of the productivity can be achieved by doing 20% of the tasks. The 80-20-rule can also be applied to increase productivity: it is assumed that 80% of the productivity can be achieved by doing 20% of the tasks.

Eisenhower Method Using the Eisenhower quadrant is very easy. You pick an item from your list and you ask yourself these two questions. "Is it urgent?" "Is it important?" You can now put the action into the correct quadrant. Below is an explanation of each quadrant.

Examples: 1. Not Urgent and Important Building quality relationships with other people Doing actual work to progress toward a major goal Physical excercise This is the quadrant in which you should spent most of your time. Most people however, don't do this and spent most of their time in any of the other quadrants.

2. Urgent and Important examples: 2. Urgent and Important examples: Emergencies Troubleshooting Deadlines You will always spend some time here, since emergencies will always happen. When they do, you have to deal with them. After you dealt with the situation, spend time to make sure it never happens again or minimize it's occurrence or make preparations for when it happens again.

3. Urgent and Not Important 3. Urgent and Not Important Answering e-mails Incoming phonecalls Interrupting colleagues I recommend not spending time here either. Since the tasks are still not important and you're still not progressing towards your goals. However, these tasks are urgent, therefore you can't schedule them.

4. Not Urgent and Not Important 4. Not Urgent and Not Important Time wasters (Ex: Facebook, checking e-mails all the time...) Busy work (Ex: Work that doesn't need to be done) Procrastinating You should not spend any time on activities in this quadrant. If it doesn't progress you toward your goals, then why should you spend time doing it? If it doesn't matter when it is done, then it's not urgent. It can be done today, or it can be done next week or even next year, it doesn't matter. The combination of not urgent and not important is the worst quadrant to spend your time in.

POSEC method POSEC is an acronym for Prioritize , Organizing, Streamlining, Economizing and Contributing. The method dictates a template which emphasizes an average individual's immediate sense of emotional and monetary security. It suggests that by attending to one's personal responsibilities first, an individual is better positioned to shoulder collective responsibilities.

Аdvice We have a few tips to improve your performance promises more effective Keep tidy For some of us, clutter can be both a real distraction and genuinely depressing.

Pick Your Moment Pick Your Moment All of us have times of day that we work better. It’s best to schedule the difficult tasks for those times. However, you also need to schedule in things that need doing at particular times, like meetings, or a trip to the post office. Another useful option is to have a list of important but non-urgent small tasks that can be done in that odd ten minutes between meetings: might it be the ideal time to send that email confirming your holiday dates?

Stay Calm and Keep Things In Perspective Stay Calm and Keep Things In Perspective Perhaps the most important thing to remember is to stay calm. Feeling overwhelmed by too many tasks can be very stressful. Remember that the world will probably not end if you fail to achieve your last task of the day, or leave it until tomorrow, especially if you have priorities sensibly. 

Take a moment to pause and get your life and priorities into perspective, and you may find that the view changes quite substantially! Take a moment to pause and get your life and priorities into perspective, and you may find that the view changes quite substantially!